The Villages Woodworker’s Club
Board of Directors Meeting
Thursday April 27, 2017
Board members in attendance: Bill McGinnis, Conway Williams, Frank Giaccone, Bernie Harkins, Sandy Moraco, Harm Borfitz, Bob Bell and Sandy Fuller. Absent: John Herega
Others in attendance: Mike Borfitz, President - Patty Porter, Secretary – Mary Ann Main, Asst. Secretary, Dave Adamovich, Shop Maintenance and Anne Belle, Office Administration.
Meeting called to order at 6:50pm.
Quorum established based on the Board of Directors in attendance.
Motion to approve the March 23, 2017 minutes made by Sandy Moraco and second Harm Borfitz and unanimously approved by all.
Officer’s Reports:
President – Mike Borfitz
Special Projects: Anne, Hans and Dick Hartley have been working to set up a process which helps the front desk handle unique special project requests. Basically, it provides for alerting Hans immediately about the request and allows him to assess whether we will accept it or not. In addition, we will clarify and emphasize the items that we that we don’t accept. It will be posted in the holder currently situated on the shelf where customers talk to the person on the front desk. When a project’s acceptability is questionable, we will not physically take the project until Hans has ruled on it. We will give the requestor a paper with the proposed project number as well as a green tape with that same number to be placed on the object by it owner.
Missing Items: Missing items continue to haunt us. Hans will include the list of missing items in the upcoming and future newsletters. It is the job of all managers aware of missing objects or member who has lost something to make Hans aware.
Space Usage: Last month I reported that representatives from maintenance, tool crib, member merchandise, turners, carvers, certification, toys and the wood shed met to investigate better ways to use space. Early this week, we met to follow-up. A lot of work was accomplished in the interim. Accomplishments include: areas under the assembly room benches cleaned and available for over-night glue-up storage; cupboards in the Carvers area have been constructed for the stained glass equipment and supplies; duplicate equipment or equipment only used occasionally in the Carvers area have been moved to the Tool Crib; cabinets used to store supplies and/or teaching aids for certification have been built; Bob Bell and John Herega have identified numerous slow-moving items and have placed them on sale at a 40% reduction for quick sale; Conway Williams, Steve Yovan and Bob Behrens have drafted a plan for adding to the toy storage area in the Wood Shed; (You’ll hear more about that later); and, Bob Behrens and Dave Adamovich have moved items of little value to the shop out of the attic in the Shed and placed them up for sale or tossed them. Areas left for action include: having Bob Mathews remind instructors to store their materials in the appropriate spots on the second floor; asking Dick Besler to remind the certification instructors of the new storage areas for their materials; sorting and tossing the gouges that have become too short for use; placing tape on the floor near the area of the electrical panel in the Wood Shed; and working with the Special Projects people to sort and clean that area.
The Natural Edge Cherry Table: I hope you saw the article on the table we donated to House in the Woods. The table is now in Maine. Doug Sukeforth has promised to send us pictures of it in its new home.
IT: We had a power outage on Monday which lasted about onehalf hour. All UPS’s worked well and the computers came back up without a problem.
Videotaping: The videotaping committee will not meet again until September.
Special Guest: Brian Snow will be staying with friends in The Villages. His friends have arranged for Brian to visit the shop on May 1, at 9:30. The friends would like to expose Brian to the Woodshop and give him an opportunity to interface with interested members. His own shop is comprised of the following, large equipment: 1920, American 36" band saw; a circa 1890 C.B. Rogers 8' (between centers) wood lathe; a circa 1940's, Wysung mortise; a circa 1945, Delta 6" jointer; a circa 1900, Whitney, 15" jointer; a circa 1970 Parks 12" planer; and a circa 1920's Union, 1" spindle, shaper. He's planning on adding an older, Langdon Millers Falls Acme, No.1074, miter box. He doesn't use a table saw! Brian in primarily interested in the reproduction of 19th and 20th century furniture. He has pictures of his shop, equipment, and finished work.
Vice President – Jim Spallone: No report.
Treasurer – Doug Parks - Jim Spallone reporting: Financial Reports: Balance Sheet as of March 2017. Total Liabilities and Equity $330,042.54 and Profit and Loss Budget vs. Actual January thru March 2017 – Net Income $5,578.73; Budget $5,809.83; Over Budget $-231.10 and % of Budget 96.02%.
Note: The Current Profit and Loss Statement is posted in the back office.
Other Reports
Office Administration – Anne Bell: The front desk has added two new volunteers. Everyone is stepping up to work extra days to cover others while on vacation. A new process is in the works for taking in special projects, more to report as this becomes final.
PR & IT – Mike Borfitz: PR please see above. IT Team will be away for the summer, but available by phone if necessary.
Shop Maintenance/Administration – Dave Adamovich: The shaper motor went bad. A new motor has been ordered and it is covered under warranty. The 8-inch planner on switch has been ordered and it will be repaired this coming week. Motor on drier, Katie compressor fan motor went out. The cost to repair is $1,000. Dave asked to be contacted when there is a brown out or the electricity goes out, because certain pieces of equipment will need to be reset.
Toys – Conway Williams: Year to date production is 2119 toys, shipping of 1532 toys with donation value of $11,889. They are doing well. They put together a shipment for the Children’s Home Society. The Children’s Home Society has already given them their fulfillment requirements for 2018.
Presented a Proposal for Exemption from Monitor Duty to supersede the Resolution for same of 08/28/14. Proposed to delete; Those who work less than 36 hours, but are deemed to be providing an essential service, will be reviewed by the Board of Directors before granting an exemption. Proposed to add; However, if a department head deems that a member is providing an essential service, but working less than 36 hours a year, then a monitor exemption may be granted for the current year. This will be accomplished by having the department head notifying the office manager, in writing, to enter the exemption into the system and notifying the member of the change.
Discussion: Essentially there would be no effective change to monitor duty exemptions and the Proposal was quashed and will remain as written on 08/28/14.
Conway submitted a budget exemption request to purchase storage tracking system for up to $1,500 to keep wood for toys in the woodshed.
Discussion: Bill asked how many months’ supply of wood is toy keeping, 3, 6 months? Conway was not certain, estimated about 3 months.
Motion to approve purchase made by Conway Williams and second by Sandy Fuller and unanimously approved by all.
Committee Updates:
Safety Committee – John Herega: Not in attendance.
New Business:
Special Projects: Sandy Fuller said she intended to update all on the pending process for taking in special projects, but this was covered by Anne Bell.
Shop Cleaning: The Executive Operations Committee previously agreed that shop would be cleaned twice a year. At the last EOC meeting of April 2017, Dave Adamovich, head of shop maintenance stated he has been keeping the shop clean and it did not need to be cleaned twice a year. Bill McGinnis asked if the Board was satisfied with the shop not being cleaned but once a year. All Board members are satisified with the shop being cleaned once a year.
BOD Month Off: Sandy Moraco asked what month the Board will be taking off in the summer. Discussion ensued and the Board chose the month of August 2017 to take off for summer. Motion made by Bernie Harkins to approve and second by Sandy Moraco, with two no votes and remaining voting yes. The Board, by quorum, passed taking the month of August 2017 off for the summer.
Bill McGinnis announced Ray Roberts is Chair of the Nominating Committee for 2018 elections.
Old Business: None
Motion to adjourn the meeting made by Conway Williams and second by Frank Giaccone and unanimously approved by all.
Meeting adjourned at 7:45pm
Meeting minutes prepared by Patty Porter, VWC Secretary on April 29, 2017
Minutes approved by the Board of Directors: May 25, 2017