The Villages Woodshop Club
Board of Directors Meeting
Thursday – February 25, 2016
Meeting Called to Order at 7pm
Meeting Adjourned at 8:41pm
Board Members present: Chairman Bill McGinnis, Directors Frank Giaccone, Conway Williams, Sandy Moraco, Hans Zassenhaus, Ed DeHart and John Herega who appeared telephonically.
Others in attendance: Jim Spallone President, Harm Borfitz Vice President, Patty Porter Secretary, Dave Adamovich Maintenance, Anne Bell Office Management and Bob Bell Member Merchandise.
Meeting called to order at 7:00pm by Bill McGinnis and quorum was established. Motion to approve January 26, 2016 minutes was made by Hans Zassenhaus and second by Conway Williams and approved unanimously by all.
Wayne Mederos updated photographs of the Board of Directors and Officers.
Old Business
Panel Sander and Resaw: Ed DeHart questioned the reason the resaw and panel sander are locked out since the Board passed a resolution on 6/26/14 to train a minimum of six members to operate this equipment.
Discussion: Dave Adamovich reported that the six members selected for training were not capable to run this expensive equipment as the reason for the lock out. The approved operators are, Dave Adamovich, Walt, John Herega and Andy McTeer. Ed DeHart requested that either the Motion of 6/26/14 be enforced or removed. Members determined that more information is needed and the issue was tabled to discuss at a latter time. Motion to table discussion by Sandy Moraco and second by Frank Giaccone and approved unanimously by all.
Reports
President – Jim Spallone
Membership and Dues: We have 33 new members since January’s meeting and 14 who need certification. The total of members to date is 842.
Cleanup: Tom Ribaudo who is in charge of up clean on Fri March 18 and Sat March 19th, reports he is on schedule with volunteers. There will be 14 areas for clean up from ceiling to floor.
Discussion: Anne Bell contacted the monitors, tool crib and front desk volunteers to advise them they will need to report for their volunteer duties on March 18th and March 19th.
Action Item: Hans Zassenhaus will send email to the general membership asking for volunteers as well as notifying that the shop will be closed on March 18th and 19th.
Golf Cart Path: Mike Burske of the Lady Lake Parks & Recreation advised that the golf cart path next Shop will be repaired (putting millings down) in the next few weeks and that the path will be closed for three days during this time. Mr.Burske will get authorization from the police department to reroute golf cart traffic to the Shop.
Action Item: Jim will follow up with Mr. Burske for a firm date, so that members can be notified of the golf path closure and rerouting.
Media: VWC will be spotlighted on the cover of The Villages Magazine April edition and a short article will follow written by Editor Susan Clark.
Special Projects: We are out of room to store new incoming repairs (chairs). As of 2/25/16 special projects repairs has been temporarily suspended until the end of March. Thus allowing time for the backlog of repairs to be completed.
:
Vice President – Harm Borfitz
Presented member’s demographics; total members living north of Hwy 466 is 286, total members living between Hwy 466 and Hwy 466a is 324 and total members living south of Hwy 466a is 167. Purpose of these demographics is to determine the area in which the VWC members live.
Reported that he is working with Bob Bell on the procedures for Special Orders, Regular Special Orders and Member Merchandise Sales. Harm, Bob and Jim will be conducting inventory of member merchandise to be reconciled against our computer data.
Treasurer – Doug Parks
Jim Spallone reported on behalf of Doug Parks. The Balance Sheet as of 1/3/16 reflects total liabilities and equity of $288,875.47. The Profit and Loss Budget vs. Actual of 1/31/16 reflects net income of $6,224.40, net budget $861.00, net $ over budget $5,363.40 and net % of budget 722.93%.
Discussion: Bob Bell asked if the education income is inclusive the material costs. It is unknown if it is or not. Anne Bell reported she would look at the DFR to determine if $10 standard class fee and material costs fee are combined or separated out.
Action Items: Follow up by Anne Bell concerning breakdown of the education income.
Office Administration – Anne Bell - No report.
Shop/Maintenance Administration - Dave Adamovich
The tool crib will be completed as soon as possible, which is sooner than he previously reported at the EOC meeting. They are moving one of the ceiling air-filters into back assembly room. Wiring will be completed for a three motor shaper table, which will be dedicated for making panel doors. Panel holders will be made to use, which will keep the hands free from the cutter heads.
Other Reports
Safety Committee – John Herega - No report.
Toys – Conway Williams
Month to date production thru 2/24/16 is 428 toys and year to date through 2/24/16 is 869 toys. Toys shipped for February and YTD is 448 with a donation value of $5357, all going to the Children’s Home Society of Florida (Tri-County in Wildwood).
Special Projects – Hans Zassenhaus - No report.
IT Report – Mike Borfitz:
Han Zassenhaus reported members login has been reconciled and they had a meeting on how to enter documents onto the website.
New Business
Reinstatement of Membership: Anne Bell, Office Manager, introduced Mr. Delemare, who came before the Board to pleas for reinstatement of his membership, which was terminated for failure to pay his annual membership dues before the prescribed cut of date of 2/01/16. He testified that he simply forgot to pay his dues, he’s been a member since 2011, volunteers in the toy department and this was the first time he has failed to pay his dues timely. The Board considered Mr.Delemarre’s testimony and a motion to reinstate Mr. Delemarre’s membership was made by Ed DeHart and second by John Herega and approved unanimously by all.
Confidentiality of Meetings: Chairman Bill McGinnis, reminded Board Members and all others in attendance that matters discussed at meetings or in association with upcoming meetings are not to be discussed outside of the meetings.
Resignation of Board Member: Clyde Hamilton has given resignation as Board member, as result of his residential situation and no longer being a resident of The Villages.
Election of Interim Board Member: Jim Spallone recommended Alvin Corenblum to serve as out Clyde Hamilton’s remaining one year on the Board. Several members know Alvin and felt he would be a good fit. Motion to elect Alvin Corenblum as interim Board Director made by Ed DeHart and second by John Herega and approved unanimously by all.
Bill McGinnis reported that the Nominating Chairman will be Bob Rosen and Special Advisor to the Chairman of the Board is Bob Bell.
Amendment of Bylaws: Sec.4.5.7 change from President to Chairperson; Sec. 5.1.5a adding section b to read “ Have the authority with board approval, to appoint any such assistants necessary for the efficient operation of the club. Sec 10.1 adding “ or his or her public relations liaison.
Motion to approve bylaws made by Ed DeHart and second by Frank Giaccone and approved unanimously by all.
Mike Borfitz has agree to take on the role of Public Relations Liaison and Bob Bell has agree to take on the role as Special Advisor to the Chairman of the Board, pending approval of the amended bylaws at the General Meeting on March 8th.
Proposal by Tom Miller to purchase updated media equipment (cameras, wireless microphone, AV switching and distribution, video projector, DVD recorder, video monitor, converters, cables, lighting system and miscellaneous items for a total of $2,225. Numerous departments within the VWC will use the proposed equipment. Motion was made by Ed DeHart to purchase equipment pursuant to the proposal and second by Conway Williams and approved unanimously by all.
Motion to Adjourn: Called by Sandy Moraco and second by Frank Giaccone and unanimously approved by all. Meeting adjourned at 8:41pm.
Next meeting scheduled March 24th at 7pm.
Meeting minutes scribed by Patty Porter, VWC Secretary on February 26, 2016