The Villages Woodshop Club

 

Board of Directors Meeting

 

Thursday – June 23, 2016

 

 

Meeting Called to Order at 6:57pm

Meeting Adjourned at 8:25pm     

                                                                             

Board Members presents: Chairman Bill McGinnis, Directors Ed DeHart, Bernie Harkins, Frank Giaccone, Sandy Moraco, Hans Zassenhaus and Conway Williams.  Not in attendance: Alvin Corenblum and John Herega.

 

Others in attendance: Jim Spallone President, Doug Parks Treasurer, Patty Porter Secretary, Dave Adamovich Shop Maintenance and Anne Bell Office Admin.

 

Meeting called to order by Bill McGinnis. The quorum was established based on member’s present. Motion to approve the 5/26/16 minutes was made by Conway Williams, with the provision to correct the spelling of Jo Harlos name and second by Sandy Moraco and approved unanimously by all.

 

Old Business

Proposal submitted by Chairman Bill McGinnis to amend Section 4.8 of the by-laws to: “A board member shall attend all Board and Special meetings when called. Two consecutive absences or three total absences from Board meetings in one year shall result in dismissal as a Board member. Medical and special extenuating circumstances may exist which may be reason for the Board not to dismiss the member.

 

Discussion: Ed DeHart expressed that everyone is retired and reducing the number of days a board member can miss meetings would be too stringent of a demand on their time and that it would be difficult to find members to serve on the board. Conway Williams did not agree with reducing the number of days.

 

Motion to made Frank Giaccone to pass the revision of Section 4.8 of the by-laws and second by Bernie Harkins and was passed by 4 votes with two no’s. 

 

The proposed amendment will be posted on the website and presented at the September 2016 General Meeting for voting.

 

Reports

President – Jim Spallone: Daily activity in the shop has been slow. The VWC continues to be a very popular with Village residents. We’ve added 14 new members since May.  The membership is growing very quickly and we’re headed for a record year.  We’ve had 47 visitors up to today.  The Daily Sun published under the club news section that we’ve added the shaper router table. 

 

Jim and Doug discussed last year’s budget process, wherein a member chaired the budget. This proved to be confusing and convoluted.  This year Jim and Doug will frame out the 2016 proposed budget and submit to the Department Managers for their approval. The budget will include items for the capital budget. Managers will need to respond by August. 

 

Presently 6 to 7 Department Mgr’s have VWC Capital One credit cards, which are under the previous President’s name.  Capital One provided a 1.5% rebate payable based on the total annual purchases. Capital One is now offering 2% rebate with a $59.00 annual fee. The VWC will continue to receive purchase rebates inclusive of the $59 annual fee and has elected to go with the 2% rebate plan. New cards will be ordered for all Department Mgr’s and the account will be under Jim Spallone’s name.  Doug Parks will need all requests for “automatic payment” forms completed by the Department Mgrs and submitted to him.

 

Laurel Manor has confirmed that VWC will not loose the standing monthly room reservation. Therefore, the August 2016 General meeting is cancelled. Jim is working with Dave and Conway concerning HVAC system. 

 

Vice President –Harm Borfitz: Was not in attendance.

 

Treasurer – Doug Parks: Financial Reports:  Balance Sheet as of May 31, 2016 – Total Liabilities and Equity $285,993.40.  Profit & Loss Budget vs. Actual from January through May 2016  - Net Income (-) $490.80, Budget $861.00, Over Budget (-) $1,351.80 and % of Budget is -57.0%.  The change in budget is the result of revenue from education and membership due being spread over a 12 month period.

 

Discussion:  No questions.

 

Other Reports

 

Office Administration – Anne Bell:  Presented the 2017 VWC Calendar for Board approval.  The shop will be closed for five holidays, May 29th, July 4th, September 4th, November 23rd and December 25th.  Motion to approve by Sandy Moraco and second by Hans Zassenhaus and approved unanimously by all.

 

The shop will begin taking 2017 member dues on October 16, 2016. 

 

Discussion:  Anne advised that all planning and printing of documents for membership dues and classes are done over the summer, before season members return starting in October.   

 

Safety Committee – John Herega: Was not in attendance. Jim Spallone reported the Safety Committee will now be tracking all incidents not only accidents.

.

Shop Administration – Dave Adamovich

Waiting to hear back from Mike Nettle with Donaldson HVAC to schedule consultation meeting with himself, Conway and Jim.

 

The vacuum system became over loaded, causing the saw dust to compress in the barrels and clogged the system. The monitors need to watch more carefully and check the barrels for fullness, when boards are being run through the planer. 

 

Discussion:  Anne Bell suggested that Hans send an email to all members, to remind them to check the barrels more frequently, than every hour, when the planer’s are in use and when the shop is very busy.  Conway noted that the moving of the Jet air filtration to the toy area has helped a lot.

 

Dave needs a list of all the “Need Help – Ask Me” volunteers, so he can set-up training for the new Shaper.  Anne Bell advised she’ll provide him with this list. Dave is making a guard and sleds for the shaper. The shaper table is a great asset to the club, because of the safety and efficiency of the equipment.

 

Toys – Conway Williams:  3570 toys made and 1870 shipped, with a donation value of $16K.  Discussion: Jim Spallone asked how he arrives at the donation value. Conway uses the price we charge to sell the toys at the Square.  Certification folks have sent a lot of new members, who have very little wood working skills his way, which he grateful.

 

Follow-up: Anne and Conway have created a form for the Front Desk volunteers to complete when the shop receives a gift of $100 or more, which are given to the woodshop and not for services rendered. These gifts can be given for toys, general donations, carvers, turners, etc.  A letter of thank you will be sent to the donors.

                  

Special Projects – Hans Zasserhaus: Would like to find a way to increase volunteer participation in special projects, specifically repairs.

 

Discussion: It is rumored that Roy and John are tired of repairing chairs. It was suggested that Special Projects be split into two groups, repairs and pre-made items.

 

Follow-up: Jim suggested that a “want ad” asking for volunteers be posted on the website and that he Hans meet to discuss a resolution. Hans advised that he would not be available until Tuesday June 28th.

 

IT/Media – Mike Borfitz: Was not in attendance.

 

New Business: 2017 Membership dues. The Board opined that the annual dues should remain at $55.00 for 2017. Motion to keep annual dues at $55.00 made by Ed DeHart and second by Conway Williams and approved unanimously by all.

 

The Board opined that the member’s initiation fee should remain at $150.00 for 2017. Motion to keep member’s initiation fee at $150.00 made by Conway Williams and second by Hans Zassenhaus and approved unanimously by all.

 

Conway Williams submitted a proposal to the change the 9/25/15 passed resolution “Guideline for Toy Production at VWC” . Under Conway’s management the Toy Department now has an accurate accounting of the number of toy produced and shipped.  Production and donations are up this year and will surpass the amount of toy production allowed in the 9/25/15 resolution. 

 

Proposal: Limit toy production to the production costs of the annual budget.  Motion made by Conway Williams to change the “Guideline for Toy Production at VWC and Second by Sandy Moraco and unanimously approved by all.  The amended resolution will be posted to the web-site.

  

Open Discussion(s) None.

 

Motion to Adjourn: Called by Frank Giaccone and second by Conway Williams and unanimously approved by all.  Meeting adjourned at 8:25pm.

 

Next meeting the July 28th at 7:00pm

Meeting minutes scribed by Patty Porter, VWC Secretary on June 25, 2016

Minutes Approved by the Board of Directors on:  July 28, 2016