IT Committee Meeting Minutes

May 3, 2016

Present:  Anne Bell, Mike Borfitz, Dick Hartley, Jon MacGowan, Bill Pappas, Wil Rivers, John Scott, Jim Spallone,

              Hans Zassenhaus

Absent: Jay Busa, Steve Yovan

1.   Follow-up on April 5 items:

a.   Jim has contacted ADT.  They will be sending a rep in to discuss the system we have and what they have available that could address the check-in system.

b.   Bob Behrens elected to use simple email messages to maintain the storage bin system.  IT has no further responsibility in this area.

c.    In the absence of the Treasurer, Doug Parks, there has been no activity on consideration of the Cloud version of Quicken.

d.   Wil Rivera and Jay Busa are up-to-speed on the VWC Access program and will continue to support Dick Hartley as requests/problems are encountered.

e.   Wil was able to allow the front desk to access the member photos previously taken. At this time, taking new photos is not possible. He will look into a camera application to interface with our Access program.

f.     Jon MacGowan was welcomed in the hardware area.

g.   Bill Pappas examined the VWC computers with respect to their ability to use Windows 10.  (The computer in the lunch room was inadvertently missed.  Bill will follow up.)  The results of those examined are: 1) Windows 10 has been downloaded on the laptop.  Anne has ascertained that all works well on it.  2) The Front Desk, Check-In, Education, Development, and Accounting computers can be upgraded with no further investment.  Bill and the hardware group will work with the owners to schedule the upgrade.  (The front desk and check-in computers will be upgraded on Memorial Day weekend.)  3) No capital will be spent to upgrade the Maintenance, Spare, President, and Library computers.  Rather to that end, new computers with Windows 10 will be purchased according to the Capital budget.  Bill will order the 2 computers in the 2016 budget immediately.

h.   A discussion as to the benefit of moving to Office 365 concluded that there is no immediate reason to do so.  This item will no longer appear on the agenda.

2.   New Topics

a.   Bill will order a DVD player for the laptop to aid in the presentation capabilities at the General Membership meetings.

b.   Hans reported that the website has recently moved to Sequel Beta; additionally, he will be upgrading the DNN software in the near future.

c.    Gathering data on “hits” on website pages and population statistics in the Shop will be pursued in the fall.

d.   A discussion on how the website might alleviate work for monitor coordinators and the front desk concluded that, for the time being, the system is adequate.

3.   Next Meeting -The next meeting will take place on Monday, July 11 at 3:30 in the Shop.  Please note that there will be NO meeting in June AND the meeting in July is NOT at the “regular” time.