The Villages Woodshop Club
Board of Directors Meeting
Thursday – March 24, 2016
Meeting Called to Order at 7pm
Meeting Adjourned at 8:05pm
Board Members present: Chairman Bill McGinnis, Directors Charlie Murray, Conway Williams, Sandy Moraco, Alvin Corenblum, Ed DeHart and John Herega.
Absent Frank Giaccone and Hans Zassenhaus.
Others in attendance: Harm Borfitz-Vice President, Doug Parks-Treasurer, Patty Porter- Secretary, Dave Adamovich- Shop Maintenance, Anne Bell-Office Management and Bob Bell- Member Merchandise.
Meeting called to order at 7:00pm by Bill McGinnis and quorum was established.
Bill McGinnis introduced approval of the February 25, 2016 minutes. Minutes corrected the Board approved up to $2,500 for the purchase of video equipment. Motion to approve made by Conway Williams, second by Charlie Murray and approved unanimously by all.
Old Business
Panel Sander and Resaw: Carry over from the last meeting. Ed DeHart’s issue regarding the number of members approved to use the locked out panel sander and resaw for the general membership of the club.
Ed DeHart reports that presently there are a total of five (5) members, out which two (2) are seasonal members approved to use the locked out equipment and this is not enough, based on the Board’s approval for additional members to be trained… see Board minutes of “June 26, 2014 approval of six (6) additional members who are full time and any number of seasonal residents.”
Dave Adamovich – Shop Maintenance reports that after discussing with President Jim Spallone, that he has a total of seven (7) members approved out of which two (2) are undergoing training to use the locked out machines for the general membership.
Four (4) approved full time members are: Dave Adamovich, John Herega, Harry McCormick and Bob Beherns.
Three (3) approved seasonal members are Andy McTear, Walt Chekay and Fred Huber.
Discussion: Alvin Corenblum suggested that the shop set a time such as 7am to 11am in which approved users would use the locked out machines for the members. Dave Adamovich Shop Manager advised that a calendar would need to be maintained to insure that the users are in the shop from 7am to 11am Monday thru Saturday and that the present process of members leaving their projects with instructions for him is working with any out complaints.
Harm Bortfitz, Vice President opines that this issue is not a Board matter, since it does not involve policy/process making and should be directed to the President of the club for guidance.
Action: It was suggested that Ed DeHart follow-up with Jim Spallone and Dave Adamovich for any additional questions.
Reports
President presented by Harm Borfitz, Vice President
Membership and Dues: We have 37 new members since January’s meeting and 8 who need certification. The total of members to date is 847.
Cleanup: The scheduled clean up of March 18th and 19th went very well, a great amount of wood and debris was thrown out resulting in three pick-ups of trash by Waste Management. Coordinators Tom Ribaudo and Debbie Lareuere did a great job with this undertaking. Tom has sent an email to all members thanking them for their help in this endeavor. Suggest that the BOD send a letter of appreciation to all who participated in the clean up, as well, with a special thanks to Tom and Debbie.
Golf Cart Path: No report on repairs to the cart path. We will wait until 4/1/16 if nothing accomplished will contact Mike Burske at Lady Lake Parks and Recreation.
Action: Jim will follow up with Mr. Burske if nothing done by 4/1/16.
VWC Parking Lot: The upper parking lot striping has been completed as well as replacement of the fan motor for the restrooms. Thanks to Fred Lonergan for completing in a timely fashion.
Action: Fred Lonergan believes the puddling of water near the septic is an irrigation issue. He will follow-up with the appropriate company.
Ringmaster Tool: Due to the recent misuse of the ringmaster tool. Bill Ahlgren will be the lead for this tool and will have the following responsibilities: Establish and document, set-up procedures, usage procedures, identify and train instructors, set-up safe storage of the machine and set-up classes for the Fall coordinating through Bob Matthews.
Action: The ringmaster will not be available to the general membership until above documentation and procedures have been completed.
Fire Extinguishers: The annual service by A-1 Fire and Safety, Inc., reports that five (5) of our fourteen (14) fire extinguishers need to be replaced with the other nine (9) just needing an inspection. Costing $460.00.
Action: A-1 Fire and Safety, Inc. to call to schedule an appointment to complete the above.
Vice President – Harm Borfitz
Inventory: He and Bob Bell, Frank Giaccone and Jim Spallone have completed an inventory of all the items (excluding apparel) sold to members. Bob Bell calculated that we have approximately $18K in inventory.
Locks Changed: The combination locks on the cabinets have been changed to key locks. Ten (10) keys have been given to key shop members so that there is coverage during shop hours. A list of members who have these keys is maintained by Anne Bell, Office Administration and kept at the front desk.
Treasurer – Doug Parks
The Balance Sheet as of 2/29/16 reflects total liabilities and equity of $297,792. 84. The Profit and Loss Budget vs. Actual of 2/29/16 reflects a net income of $5,478.42, net budget of $861.00, net $ over budget $4,617.42, and net % of budget 636.29%.
Discussion: Ed DeHart asked if it necessary that copies of the Balance Sheet and The Profit and Loss Budget be handed out to each Board members. Doug Parks said yes it is necessary to insure every Board Member was given the opportunity to review the financials and for the Department Heads to see how they are doing. Charlie Murray asked how we come up with expenses for the tool crib – Dave Adamovich advised it’s based on the consumables and not so much on the tools. The growing membership is using more consumables (glue, sandpaper screws etc.) resulting in tool crib’s increased budget. Doug Parks stated that all bills have to be approved by Department Heads or else the bill does not get paid as a cost control measure.
Office Administration – Anne Bell - No report.
Shop/Maintenance Administration - Dave Adamovich – He has purchased a new wheel for the new Tour Mac, it had to be replaced again because a member did not replace the water. The Delta drill press spring assembly broke as result of normal wear and tear. It is difficult getting parts from Delta or any other parts suppliers. Delta reports the part will be shipped in May. Dave has been systemically getting rid of Delta machinery because of the inability to get parts from Delta or any other parts vendor for Delta machines.
Discussion: Alvin Corenblum asked Dave if he has the part number and a blow up picture to give him, because he has a contact out of New York who has Delta parts, he’d contact to see if he has the part we need.
Action: Dave to follow-up with Alvin who will investigate if his contact has the part needed for the Delta drill press.
Other Reports
Safety Committee – John Herega - “Ask Me Buttons” have been handed out. John will create a list of the Go to People who have been given buttons. Wayne Mederos and Dave Adamovich are working on a picture frame video of machines. John will be working with Wayne on April 10th & 17th creating a video presentation of the lathes and sleds. He and Wayne intend to create a video of the History of the VWC and are looking for long-term members to speak about the shop. Wayne will be leaving at the end of May. Kathy Howe has updated all the binders. The committee would like some type of instructor training to insure instructors are communicating the certification procedures for machine use and safety to the members in their classes correctly. John is working with Bob Matthews for this endeavor.
Toys – Conway Williams
The market night at Spanish Springs was successful they took in $500.00.
Due to Charlie Starke health problems he has requested help in delivering of toys from the Toy Department. Painters are doing exceptionally well.
Month to date production thru 3/24/16 is 558 toys and year to date through 3/24/16 is 1440 toys. Toys shipped for March is 778 and YTD is 1226 with a donation value of $8,484.00. 600 pocket cars went to Operation Shoe Box.
Special Projects – Hans Zassenhaus - Not in attendance.
Discussion: Board discussed Hans 3/21/16 email stating that another Special Projects Buildarama is needed on Sunday April 10.
Action: Hans needs to discuss and schedule this through Jim Spallone because this request does not require Board action or approval.
IT Report – Mike Borfitz presented by Harm Borfitz
Dick Hartley has interviewed six interested applicants to help in the Access area, which is the backbone of our systems. He reported this week that two (2) of them look like good candidates, even though they are seasonal residents. They will be included in committee meetings and will appear via speak phone when they are not in town. Hans Zassenhaus has written a script to turn documents into web-site friendly articles.
New Business
Bill McGinnis reported that John Justice and Ron Gammon would be conducting interviews for prospective new Board members. Bill McGinnis would like the Board to decide which month in the summer to take off. The Board choose to table this decision for a later date.
Motion made by John Herega to adjourn the meeting and second by Sandy Moraco and approved unanimously by all.
Action: Board members to decide what month in the summer to not have a meeting.
Meeting minutes scribed by Patty Porter, VWC Secretary on March 30, 2016