The Villages Woodshop Club

Board of Directors Meeting

Thursday – April 28,2016

 

Meeting Called to Order at 7:00pm

Meeting Adjourned at 8:12pm                                                                                                                         

Board Members presents: Chairman Bill McGinnis, Directors Alvin Corenblum, Sandy Moraco, Hans Zassenhaus, John Herega, Ed DeHart and Charlie Murray.

Absent Board Members: Frank Giaccone and Conway Williams

 

Others in attendance: Jim Spallone President, Harm Borfitz Vice President, Patty Porter Secretary and Anne Bell Office Management, Dave Adamovich Shop Maintenance Manager and Bob Bell Member Merchandise

Not in attendance: Doug Parks Treasurer and Mike Borfitz IT.

 

Meeting called to order at 7:00pm and quorum was established, based on the seven members present.  The Board’s review of the March 24, 2016 minutes reflect the word Tour Mac needs to be changed to Tormek.  Motion to approve the March 24,2016 minutes was made by Hans Zassenhaus and second by Charlie Murray and approved unanimously by all.  

 

Old Business

Summer meeting date.

 

Discussion: Anne Bell reminded the Board that August and September are the months when the club set’s the dues and if the Board takes off in August, dues will need to be set in either July or September.

 

Action: Motion to approve the Board not meeting in August 2016 made by John Herega, second by Sandy Moraco and approved unanimously by all. The Board will not meet in August 2016.

 

Reports

President – Jim Spallone

Membership and Dues:

To date we have 52 new members, 12 members waiting for certification, which brings our total for the year to 861 members. Our membership is building rapidly. We’ve had approximately 94 visitors based on the visitor’s sign in book. However, it is observed that guests do not always sign in the visitor’s book.

 

Up Dates:  

* The golf cart path as been mostly repaired, they left the last 10 to 12 ft undone. Lady Lake has used mill to fill in the path. Jim will contact Mike Burske with Lady Lakes Parks and Recreation to determine when the remaining 10 to 12ft. will be repaired. Per Mr. Burske the mill will last approximately two to three years. We will need to contact them on a continuum to have the path repaired.

 

* Doug Parks, Treasure has been called away on a family emergency.  Jim who was previously Dick’s backup has trained Rich Bender to fill in while Dick is away. Jim asked that all try to help Rich, by the way of using the correct account numbers and placing information on expense reimbursements and invoices.

 

* We are in the process of identifying back-ups for each position in the shop and most have been filled, however some positions do not have back-ups.  Once back ups are identified for all positions they will be presented to the general membership.  Back ups are the result of an aging members in key positions and the need to have fill-ins while on vacation or in case of medical and family emergencies etc.

Positions identified with back ups are:

Dave Adamovich - Shop Maintenance has Walt, Bob and Tom.

Stephan Yovan - Lumber has Kevin. 

Mike Borfitz - IT has three new back-ups for Dick Hartley - Access program and Bill Papas- Hardware new back up is John Scott.

Bob Bell- Member merchandise back up is Frank Giaccone.

John Herega – Safety back up is Harm Borfitz. 

Anne Bell – Office Administration back up is Alice Besler

Bill McGinnis – Carvers back up is Pete.

Doug Parks – Treasurer back up is Rich Bender

Patty Porter – Secretary back up is Cindy Bloecher and/or Paul Porter

 

Positions identified with out back up are:

Hans Zassenhaus – Website 

Hans Zassenhaus – Special Projects

Dick Besler – Certification and Monitor Training

Bill Matthews – Education

John Herega – Member Apparel

John Herega – Turners

Bob Beherns – Tool Crib

Conway Williams - Toys

 

Discussion: Harm Borfitz suggested an announcement at the next General Meeting asking for volunteers.

 

Action: Jim will meet with Hans Zassenhaus to discuss sending “Help Wanted” email and/or Newsletter to the general membership advertising for volunteers. And will announce at the next General meeting need for volunteers.

 

·         Cleaning Company’s poor service was brought to Jim’s attention following the cleaning of the Shop in March.

·          

Discussion: Anne Bell suggested we have the cleaning folks use a checklist, so that we know they actually came to clean.

 

Action: Jim and Harm will meet with Cleaning Service to discuss our expectations of their services.

 

* Follow-up to the email sent asking members to remove the build up their coats from the restroom. Some of the coats have been removed. As of May 1st all remaining coats will be donated to Goodwill.

 

 

Vice President – Harm Borfitz  

John Herega, Safety Mgr. has asked him to look into the procedure of reporting Accidents and Incidents. The issue for the Safety Committee is lack of specificity, with respect to accident and/or incident details, as well as securing witness statements.  Something needs to be done about reporting Incidents.

 

Discussion: Harm will put together a reporting process for Incidents and Accidents for the Front Desk Staff to complete. And will work with Anne Bell regarding implementation of it.

 

Treasurer – Doug Parks

2015 Financial Reports:  $20,000.00 has been transferred out of the operation account in to the money mark account.

Balance Sheet as of March 31, 2016 – Total Liabilities and Equity $295,536.65.  The Profit & Loss Budget vs. Actual from January through March 2016  - Net Income $14,378.43, Budget $2,583.00,  $ Over Budget $11,795.43 and of % of Budget – 556.66%.

 

Office Administration – Anne Bell

        No report.

 

Shop/Maintenance Administration – Dave Adamovich

The Shaper is on the floor and waiting for back ordered cutters. The Shaper will be wire up for power after Tom Malovich’s, electrician returns next Tuesday. Once the Shaper is operational a video will be made on how to operate. Warranty covered keypad for the Planer has been installed. A new fence was installed on the long router table. The dual drum sander conveyor belt was torn on 4/27/16 and it appears not to have been reported.  The Delta Drill Press is still down, not able get a part. In the mean time Alvin has had the broken spring repaired locally and will install to see if this will work. Padauk wood is ruining the Re-saw band saw blades, if not cleaned regularly. Bob Behern reports that the Tool Crib is getting closer to being finished. It was a bigger project then originally anticipated. Soon it will be easier to find items and keep track of the items in the Tool Crib.

 

Action: Jim will meet with Dave to come up with a solution concerning the use of   the re-saw blade.

 

Other Reports

Safety Committee – John Herega

Binders are up to date, with the exception of the new Stubby Lathe. Continues to promote use of Face Shield. Looking for volunteer to keep the rolling screen up to date. Safety Committee has discussed the need of adding a third Monitor during the winter to accommodate the increase of seasonal members.  John would like the Board to vote on adding an additional monitor.

 

Discussion: Anne Bell explained by adding a third monitor during the winter months, that this would require reprogramming of Access data base system and the website, which would be time consuming and costly.  Anne provided an estimated outline based on 860 members. Out of 860 members there are 150 who are exempt based on their age and their regular jobs, resulting in 710 qualified members. Based on 51 weeks x 6 days week = 1836 shifts that need monitors. Three monitors per shift during winter require 612 people. Leaving only 98 members to sub. The club does not have enough members to increase to three monitors during the winter months. Presently the administration of Monitor Duty is all time consuming and burdensome to Anne and the front desk staff.   It was discussed that the administration be taken away from Office Administration and run by handful of volunteers.  Harm suggested that three or four people meet to map out what needs to be done and to work the process out.

 

John reports that four video’s have been produced and are not on the   club’s website yet.

 

Incidents – Involved a slip and fall, as a result of the slick floor in the shop. He is looking for an abrasive solution to put on the concrete flooring to remedy this situation.  A member cut his finger while using the joiner, because he was not using push stick in each hand. He ran his fingers over the blade on the return.  The Safety Committee will not be meeting in June, July and August.

 

 

Toys – Conway Williams –

Not present however, provided the Board with an email update on April 27, 2016. Toys on the Square at Spanish Springs took in $227 in donations for toys and $126 in cash donation for $353.  Month to date production of toys is 847 toys boxed and in the warehouse. Which gives a year to date production of 2421 toys.  Would like to see what else can be done to increase the suction power available to decrease the amount of dust currently going into the air, not the central vacuum system.

 

 Special Projects – Hans Zasserhaus

Build night scheduled for Tuesday May 3rd at 4:00pm.  The goal is to make 200 cardholders and 40 slant boards.

 

IT Report – Mike Borfitz – Harm presented on Mike’s behalf.  IT has engaged three new members for IT Department. Joe Busa and Will Rivera in the Access area and John McGwan in the hardware area.  Bill Pappas continues to work with Bob Beherns to create a Google program to help with inventorying bins. IT continues their efforts to move to Windows 10 and is assessing moving to Office 365. To that end Bill and John have inventoried the computers and examined the capabilities to make this move. They will be presented to the Committee at the next meeting.

 

 

New Business

 

Board Member, Charlie Murray tendered his resignation from the board effective June 1, 2016.  Charlie will meet with Bill McGinnis to discuss.

 

Christmas Party for 2016. 

 

Jim Spallone reported that the last Christmas party was a success and cost the club $3,500 to the caterer.  Larry Phillips has agreed to obtain quotes from other vendors to cater the party this year.  Jim explained that a Christmas Party Committee would need to be formed, to work out the particulars of the party.  Sandy Moraco agreed to be the Christmas Party Chairperson.

 

Motion made by Ed DeHart to have 2016 Christmas Party and second by Charlie Murray approved unanimously by all.

 

Motion to Adjourn: Called by John Herega and second by Alvin Correnblum and unanimously approved by all.  Meeting adjourned at 8:12pm

 

Minutes approved by the Board of Directors on: 5/26/2016 - pap