The Villages Woodworkers’ Club

 

Board of Directors Meeting

 

Thursday October 26, 2017

 

Board Directors in attendance: Bill McGinnis, Conway Williams, Frank Giaccone, Bernie Harkins, Harm Borfitz, John Herega, Bob Bell, Sandy Moraco and Glenn Croteau

 

Others in attendance: Mike Borfitz, President - Jim Spallone, Vice President- Patty Porter, Secretary, and

Anne Belle, Office Admin.,

 

Meeting called to order at 6:55pm. Quorum established based on the Board of Directors in attendance.

 

Motion to approve the September 2017, minutes made by Harm Borfitz and second John Herega and unanimously approved by all.

 

Motion to ratify Glenn Croteau, to replace Sandy Fuller’s remaining board term to year 2020, made by Conway Williams and second by Bernie Harkins. Discussion: Bill McGinnis advised Ray Roberts, Chairman of the Nomination Committee, prescreened Glenn and recommended him for appointment to the Board to replace Sandy Fuller’s position, since she resigned from the Board on 10/03/17. Vote was taken and unanimously approved by all.  

 

 

Officer’s Reports:

 

President – Mike Borfitz

 

Members & Non-Member Volunteers: As of the General Meeting on 10/10/17, we had over 951 dues paying members for 2017. Nineteen of those are inactive with six of them having passed away, as well as 25 non-member volunteers. This month 23 new members have signed up for membership effective 2018. We have entertained an estimated 970 visitors in 2017.

 

Update on Expansion or Not: Meeting with Janet Tutt and John Rohan on October 25th; There is no room for expansion at the present site. The 17 acres that we believed could be available is the property of The Villages Utility. The following events caused by hurricane “Irma” the utility company has found they need that land.

·         Mr. Morse is committed to the second shop, anticipated South of Hwy 44.

·         John Rohan and Janet Tutt are very positive about the Woodshop.

·         Janet has a person (unnamed), who was not in town yesterday, working to find an extra building near our present location for us to use, as we see fit. She mentioned possibly the industrial park on Rolling Acres.

·         The point was made that even if there was land where we are, it would take as long to build an expansion as it will to build the second building.

·         Having John Rohan in attendance was helpful in getting more information out. We spoke a lot about how we run, that we have no payroll, how our hours’ work, and why a “second shift” is not viable etc.

·         Ms. Tutt promised to let Mike know as soon as the word on the extra space is available.

 

The Expansion Committee will meet on Tuesday October 31st. to brainstorm what we could do with an extra building nearby.

 

The IT Committee: In follow-up to the report to the Board in September, the IT Committee has determined the following;

·         Adding security to the side entrance doors – This topic remains active while we continue to investigate the ability of a door system to interface with the front desk database and nail down the cost associated with making this change.

·         Incorporating the use of credit cards for the membership – This topic was discussed with the Finance people and ultimately dismissed when the data showed that we could potentially lose money using plastic and it would cause significantly more work for the front desk and finance volunteers.

·         Opening Wi-Fi to the membership – We also dismissed this option after finding it would likely cost an additional $20 + per month to add a new router to the system, needed so not to slow down the present operating system. In addition, this would add more work for the IT volunteers with requests for support every time someone had difficulty logging on.

 

PR: Frank Ross with the Daily Sun, will be covering our Pen’s for Veteran’s program via Woodcraft, for this coming Veteran’s Day. In addition, Mike has invited Frank Ross, as her guest to our annual Christmas Party.

 

Incident on Shop Floor: This past Tuesday morning, Oct 24th, a monitor lodged a formal complaint against a member who was difficult, when asked to clean up his mess and for “attacking the monitor’s feet with the vacuum”. Proper identification of this member is needed, and Mike will follow-up by talking to him.

 

2018 Christmas Activities: Christmas party tickets, at $15 per person will go on sale, Monday October 30th, as well as raffle tickets. The floor layout for the Christmas party has seating for 344 people. Flyers of the party details are available through-out the shop.

 

Vice President – Jim Spallone: Replacement of the doors, is pending IT investigation into security for them. 

 

Treasurer – Doug Parks: Sitting in for Doug, Jim Spallone. Financial Reports: Balance Sheet as of September 30,2017. Total Liabilities and Equity $320,312.98 and Profit and Loss Budget vs. Actual January thru September 2017 – Net Income $18,996.22; Budget $17,973.83; Over Budget 1,022.60 and % of Budget 105.69%.  

Note: The Current Profit and Loss Statement is posted in the back office. 

 

2018 Proposed Budget: Doug Parks has calculated the 2018 proposed budget using the past nine months’ experience and project out to 12 months. Jim provided the proposed budget to all-in attendance, he will provide to all the managers for their input and approval. Managers are required to return with any changes by November 9th to the finance folks, or to Jim and Mike. So, the proposed budget can timely be presented to the Board for approval before the board.

 

Other Reports

Office Administration – Anne Bell: AED Classes, she spoke with John Richard he will let us know what dates he is available for us in February and March. Will be preparing membership termination warning letters, to members who have only done monitor duty partially or not all in 2017, for the Chairman of Board to sign. Anne advised, she gets a good response for compliance in completing monitory duty, from members, once they receive this letter.

 

Shop Maintenance/Administration – Dave Adamovich – Glenn Croteau: Nothing to report from Glenn. Conway Williams advised that the door handle to the woodshed is broken. Glenn made note of same, to see that it gets repaired.  

 

Toys – Conway Williams: Production report; In October produced 627 toys with year to date production of 6029 toys. They shipped 881 toys in October and shipped a total of 4722 toys this year. The donation value of the toys shipped toys is $39,210. They will be selling toys on the Square; Lake Sumter Landing on November 9th and Spanish Springs on November 22nd.

 

Committee Updates:   

Safety Committee – John Herega: The issue concerning all instructors providing consistent and appropriate safety instructions to students on the first night of a course is still in need of discussion. John reported he had no success in getting the Education Department to meet and act on this issue.  At this point, John says that he has seen instructors fail to correct students on proper safety procedures. This is deemed an urgent issue which must be addressed.  John will contact Debbie Larouere, assistant manager of Education, to resolve this problem.

 

Discussion: Conway Williams suggested that John mail a letter to each instructor, advising they must attend training, or they will not be able to instruct until they do so. John and Bob Bell, said they many of the instructors, would probably quit.

 

Accident Review, with Pete Henderick in attendance at the safety meeting. Mr. Henderick lacerated his hand while putting his bowl gouge in his tool carrier, he refused medical treatment.

 

Old Business: Motion made by Bernie Harkins to pushed Ray Robert’s 6/22/17 proposal forward, limiting the club membership to 750 members effective 01/01/18.  

No one Second the Motion and therefore it was quashed.  

 

Discussion: The board members advised they would like to see what, additional space will be afforded to the club by The Villages and what the Expansion Committee is able to do, regarding same, before determining if limiting the membership of the club, is necessary.   

 

 

New Business:

Bill McGinnis, discussion of Board members going forward. The board, along with the club President, Vice President and Secretary concluded that the Bylaws are not clear with respect to who can appointment a replacement to the board, as well as board members “term” is not defined, with respect to board replacements.  Mike Borfitz and Jim Spallone, will discuss this matter, along with a few others, with Robert Rosen, Chairman of the club’s Rules Committee who makes and amends the bylaws, policy, rules, and regulations for its governance.

 

Bill McGinnis; December’s Board meeting date. Motion to change the meeting to December 14th made by Sandy Moraco and Second by Frank Giaccone and unanimously approved by all.

 

Motion to adjourn the meeting made by John Herega and second by Harm Borfitz and unanimously approved by all.